How a fractional CFO uses Compass AI to Juggle Multiple Clients with Ease | Compass AI Financial Intelligence for CFOs & Fractional CFOs

Kalen Bogdan is a young entrepreneur who’s got enough experience for a lifetime. He’s a certified public accountant and has recently opened up his own fractional CFO & bookkeeping service called Kigitz.

With Kigitz, Kalen aims to bring his wealth of knowledge to all those who need financial clarity portrayed in a simple, approachable manner. As of writing, Kalen currently handles around 15 clients from a variety of industries, including SaaS, CPG, and small, founder-led businesses, which requires a different approach from a traditional one that focuses more on cost-cutting, prioritizes immediate profits, and is inclined more towards analysis, rather than strategy.

Before Compass AI, Kalen's workflow was overly reliant on manual work. He'd extract QuickBooks reports, manually build each analysis in Excel, and then create custom templates for every client's unique needs. Cash flow forecasting alone consumed hours of spreadsheet work, with constant tweaks and adjustments eating into valuable time.

Then came his "eureka" moment:

"I was building a forecast and I thought to myself: 'there has to be a better way than me doing this manually,'" Kalen recalls. "AI, at that time, was still bubbling, so I just sat there frustrated: 'Someone has to make something to make things easier.' And then a day or two later, Nikola messaged me and I was pretty much hooked from the start."

What Really Set Compass Apart & The Standout Feature

Kalen had done his due diligence by researching extensively, with hours spent looking at each tool and figuring out if it’s the right fit for his business. What made Compass AI really stand out in a sea of great tools wasn't just pretty visuals — it was quick, intelligent, and contextual forecasting.

While most platforms offered stable cash flow projections, they all relied exclusively on historical data, with Kalen stating: “Everyone has it, but everyone bases it on prior data and prior data only.” What he really needed was something that could bridge the gap between what had happened and what clients expected to happen. This included a few “must-haves”:

Assumption-based forecasting: Unlike tools that rely solely on historical data, Compass allows clients to input forward-looking assumptions like expected funding rounds or seasonal shifts
Real-time scenario modelling: The ability to answer what-ifs and adjust variables on the spot through AI interaction
Data consolidation: Easily creating a solid infrastructure for smaller companies struggling with data consistency

What If Scenario Forecasting Feature Compass AI

"I didn't see anyone else doing that really throughout my research," Kalen explains. "I immediately thought of Compass AI as this 'Loveable for Finance' sort of tool."

When asked about the most valuable feature, Kalen doesn't hesitate to answer:

"It’s definitely the cashflow forecasting feature, because it solves a major problem that smaller companies have," he says. "it's hard to make cash flow accurate and efficient when a few people make their own individual changes, all at the same time. Data gets misplaced, and sometimes it just disappears. So to have this level of data transference helps both my clients and me, especially when you consider the fact that you can just sign in, talk to the AI like you would talk to a person, and adjust things in real time."

The Transformation: Time, Money, and Client Empowerment

As soon as he hopped on board and started using Compass AI, the friction that once defined his daily workflow disappeared. The dashboard became his command post, enabling him to create insights and infographics in seconds rather than hours, with the alert system keeping a watchful eye on any potential threats or criticalities. But the real transformation shows up in the numbers and the new possibilities:

3 hours saved per client per week (roughly $300/week in billable time for fractional CFOs)
Multiple forecasts built in minutes instead of hours of Excel work
Real-time scenario adjustments through conversational AI
Client self-service: When Kalen is unavailable, he empowers his clients to use Compass AI to their advantage and ask the Assistant any questions they would ask him

"The dashboard has definitely allowed me to create better insights and infographics quickly," Kalen notes. "Instead of manually creating visualizations in Excel, I can now just prompt the AI and it's done in seconds."

What really surprised him came from just how quickly Compass evolved: "I didn't anticipate how quickly it would improve," Kalen reflects. "The day that I started using Compass AI, it was already a good tool, but now, it's evolved so much. The speed at which things get done has increased drastically, and new functionalities & features are introduced on a regular basis."

The Bottom Line

For fractional CFOs managing multiple clients with limited resources, the decision to onboard is clear-cut, with the value being within reach in just a few minutes from joining:

"The first moment that comes to mind is when I built three forecasts for my clients in a matter of minutes. I specifically remember this because it saved me so much time, and each forecast was made to fit uniquely for my clients' needs."

For Kalen, Compass AI has become more than just a welcome tool, today it acts as a sort of infrastructure through which he can scale his expertise across 15 clients, without needing to sacrifice time or quality.